General
The Trustees of the Brian May Trust (“BMT”) are committed to protecting the personal information received from applicants for, recipients and past recipients of the Brian May Scholarship (“BMS”).
BMT is bound by the Privacy Act 1988 (Cth) (“Privacy Act”), including the Australian Privacy Principles (“APPs”).
Collection
BMT may collect and hold personal information about you, including your name, date of birth, gender, address, phone number, facsimile number, email address, next of kin details, academic history, employment records, nationality, visa/residency details, passport details, photograph, physical attributes, health information, other sensitive information and/or other information relevant to the BMS and its administration.
The personal information that BMT collects and holds about you is for the purpose of:
- assessing and administering your BMS Application;
- selecting the recipient of a BMS;
- contacting you
- assisting you (if a recipient) in preparing for and undertaking the BMS course of study;
- contacting you or another person, medical facility, emergency service or similar in the case of an emergency.
Personal information will generally be collected by BMT directly from you through the use of any of BMT’s standard forms, such as BMS Application Form. There may, however, be some instances where personal information about you will be collected indirectly because it is unreasonable or impractical to collect personal information directly from you. We will usually notify you about these instances in advance, or where that is not possible, as soon as reasonably practicable after the information has been collected.
Use and Disclosure
Generally, BMT only uses and/or discloses personal information about you for the purposes for which it was collected (as set out above). However BMT may disclose personal information about you to:
- service providers, who assist BMT in operating its business, however, these service providers are required to comply with BMT’s privacy policy in how they handle your personal information; and
- Federal, State or Local Government Departments or Agencies who require the information for official purposes.
BMT staff may require access to personal information held by BMT in order to perform Scholarship related tasks, including in relation to applicant’s matters and for Scholarship purposes. Personal Information will only be disclosed as required.
BMT stores your personal information in different ways, including in paper and electronic form. The security of your personal information is important to BMT and all reasonable measures are taken to ensure that your personal information is stored safely to protect it from misuse, loss, unauthorised access, modification or disclosure, including electronic and physical security measures. The electronic form will be stored at the Bell Legal Group’s internal servers with strong security.
Access
You may access personal information BMT holds about you, upon making a written request. BMT will endeavour to acknowledge your request within 14 days of its receipt and to provide you with access to the information requested within 30 days.
BMT may decline a request for access to personal information in accordance with the APPs.
If, upon receiving access to your personal information or at any other time, you believe the personal information BMT holds about you is inaccurate, incomplete or out of date, please notify BMT immediately. BMT will take reasonable steps to correct the information so that it is accurate, complete and up to date. If BMT disagrees with you about whether your personal information is inaccurate, incomplete or out of date, and you ask BMT to associate with your personal information a statement claiming that your personal information is inaccurate, incomplete or out of date, BMT will take reasonable steps to do so.
Link to other websites
BMT’s website may contain links to other websites. BMT is not responsible for the privacy practices of linked web sites and so linked web sites are not subject to BMT’s privacy policies and procedures.
Updates
This privacy policy may be updated by BMT from time to time.
Feedback
If you have any queries or concerns about BMT’s privacy policy or the way in which BMT handles your personal information, please contact BMT’s Privacy Officer at:
Address: Level 4, 91 Upton Street, Bundall Qld 4217
Postal Address: PO Box 5193, GCMC Qld 9726
Email: rffrench@belllegal.com.au
Telephone: +61 7 5597 3366
Fax: +61 7 5510 3105
More information
For more information about privacy in general, you can visit the Federal Office of the Information Commissioner’s web site at www.oaic.gov.au
