The Trustees of the Brian May Trust have chosen to adopt the 10 National Privacy Principles (NPP’s) contained in the Privacy Act 1988 (Cth) (the Privacy Act). The NPP’s came into effect on 21 December 2001. The NPP’s govern the way in which we collect, use, disclose, store, secure and dispose of your Personal Information.
A copy of the National Privacy Principles may be obtained from the website of The Office of the Federal Privacy Commissioner at www.privacy.gov.au.
What is Personal Information and why do we collect it?
Personal Information is information or an opinion that identifies an individual. Examples of Personal Information we collect include: names, addresses, email addresses, phone and facsimile numbers, occupation, date of birth.
This Personal Information is obtained in many ways including interviews, correspondence, by telephone and facsimile, by email, via our website www.brianmayscholarship.org.au and from third parties. We do not guarantee website links or policy of authorised third parties.
We collect your Personal Information for the primary purpose of assessing and administering your application in order to select a recipient for the Brian May Scholarship. We may also use your Personal Information for secondary purposes closely related to the primary purpose, in circumstances where you would reasonably expect such use or disclosure.
Where appropriate, when we collect Personal Information we will, where possible explain to you why we are collecting the information and how we plan to use it.
Sensitive information is defined in the Privacy Act to include information or opinion about such things as an individual’s racial or ethnic origin, political opinions, membership of a political association, religious or philosophical beliefs, membership of a trade union or other professional body, criminal record or health information.
Sensitive information will be used by us only:
- for the primary purpose for which it was obtained;
- for a secondary purpose that is directly related to the primary purpose;
- with your consent; or
- where required or authorised by law.
Where reasonable and practicable to do so, we will collect your Personal Information only from you. However, in some circumstances we may be provided information by third parties. In such a case we will take all reasonable steps to ensure that you are made aware of the information provided to us by such third party.
Disclosure of Personal Information
Your Personal Information may be disclosed in a number of circumstances including the following:
- for the primary purpose of assessing and administering your application in order to select a recipient for the Brian May Scholarship
- to Mr Michael Di Stasio for the purpose of selecting a shortlist of applicants;
- to the University of Southern California;
- to the Thornton School of Music;
- to third parties where you consent to the use or disclosure; and
- where required or authorised by law.
Security of Personal Information
Your Personal Information is stored in a manner that reasonably protects it from misuse and loss and from unauthorized access, modification or disclosure.
When your Personal Information is no longer needed for the purpose for which it was obtained, we will take reasonable steps to destroy or permanently de-identify your Personal Information. However, most of the Personal Information is or will be stored in files which will be kept by us for a minimum of 7 years.
Access to your Personal Information
NPP 6 provides you with the right to access the Personal Information we hold about you and to update and/or correct it, subject to certain exceptions. If you wish to access your Personal Information, please make a written request to our Privacy Officer.
The Trustees of the Brian May Trust will not charge any fee for your access request, but may charge an administrative fee for providing a copy of your Personal Information.
In order to protect your Personal Information we may require identification from you before releasing such information.
Maintaining the Quality of your Personal Information
It is an important part of providing our legal services to you that your Personal Information is up to date. NPP 3 provides that we take reasonable steps to make sure that your Personal Information is accurate complete and up-to-date.
It is important that you advise us at the earliest opportunity of any changes to your Personal Information so that our records can be updated.
P.O Box 2656, Southport, QLD 4215
Phone: (07) 5591 7555
Facsimile:(07) 5591 7450